Privacy Policy

Effective Date: June 1, 2025  |  Last Updated: June 1, 2025

This Privacy Policy describes how kabini (operating as kabini, and referred to herein as “we,” “us,” or “our”) collects, uses, discloses, and protects personal information obtained through your use of our website located at kabini.info (the “Site”). We are committed to protecting your privacy and handling your personal information in an open and transparent manner, in full compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and all other applicable Canadian federal and provincial privacy legislation.

By accessing or using the Site, submitting a contact form, or otherwise interacting with us online, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy. If you do not agree with these practices, please do not use our Site.

1. Introduction and Our Commitment to Privacy

At kabini, we recognize that privacy is a fundamental right. We are dedicated to maintaining the trust of every individual who interacts with our website. This Privacy Policy has been prepared in accordance with the ten fair information principles established under Schedule 1 of PIPEDA, which include: accountability, identifying purposes, consent, limiting collection, limiting use, disclosure and retention, accuracy, safeguards, openness, individual access, and challenging compliance.

Our Privacy Officer is responsible for overseeing our compliance with applicable privacy legislation and this policy. If you have any questions or concerns about your personal information or this policy, please contact our Privacy Officer using the details provided in Section 13 of this document.

2. Personal Information We Collect

We collect only the personal information that is necessary for the purposes identified in this Privacy Policy. “Personal information” means any information about an identifiable individual, as defined under PIPEDA.

We collect the following categories of personal information:

2.1 Information You Provide Directly

When you complete and submit a contact form on our Site, we collect:

• Full name — to identify you and address you appropriately in our communications.
• Email address — to respond to your inquiry or request.
• Phone number — to contact you by telephone if required or requested.
• Message content — the details of your inquiry, question, or request as written by you in the message field.

We do not require you to submit sensitive personal information (such as financial details, health information, or government-issued identification numbers) through our contact form, and we ask that you refrain from including such information in your messages.

2.2 Information Collected Automatically

When you visit our Site, certain technical data may be collected automatically through your browser or device, including:

• IP address — used to understand general geographic location and to protect against malicious activity.
• Browser type and version — to help us understand how visitors access our Site.
• Operating system — for technical compatibility and site optimization.
• Pages visited and time spent — to understand how users interact with our content.
• Referring URLs — to understand how users arrive at our Site.
• Date and time of access — for security logging and analytics purposes.

This data is generally collected in aggregated or anonymized form and is not typically used to identify individuals directly, although it may constitute personal information in certain circumstances under applicable law.

2.3 Cookies and Similar Technologies

Our Site uses cookies — small text files placed on your device — and similar tracking technologies. We use the following categories of cookies:

• Strictly Necessary / Functional Cookies: These cookies are essential for the Site to function correctly. They enable core features such as page navigation, security, and form submission. These cookies do not collect personal information for marketing purposes and cannot be disabled without affecting site functionality.
• Analytics Cookies (Optional): Where enabled, we may use analytics tools to collect aggregated, anonymized data about how visitors use our Site. This helps us improve the user experience. Analytics cookies are only set with your consent, where required by law.

You may control your cookie preferences through your browser settings. Most browsers allow you to refuse cookies, delete existing cookies, or receive a warning before a cookie is placed. Please note that disabling certain cookies may impair some functionality of our Site.

For more information about cookies and how to manage them, visit www.allaboutcookies.org.

3. How We Collect Personal Information

We collect personal information directly from you when you:

• Submit a contact form on our Site;
• Send us an email or communicate with us by telephone;
• Otherwise voluntarily provide us with personal information.

We also collect certain technical information automatically through your use of our website, as described in Section 2.2 above.

In accordance with PIPEDA, we collect personal information only by fair and lawful means, and we will not collect information in a misleading or deceptive manner.

4. Purposes for Collecting Personal Information

We identify the purposes for which personal information is collected at or before the time the information is collected. We collect and use personal information for the following purposes:

• Responding to inquiries: To read and respond to messages, questions, or requests submitted through our contact form or other communication channels.
• Communication: To contact you by email, phone, or other means in connection with your inquiry or our services.
• Service delivery: To provide, improve, and manage our services and the Site.
• Legal and compliance obligations: To comply with applicable laws, regulations, court orders, and other legal obligations.
• Security: To protect our Site, systems, and users from fraud, unauthorized access, and other malicious activity.
• Analytics and improvement: Where consent has been obtained or where permitted by law, to analyze usage patterns and improve the Site's performance and user experience.

We will not use your personal information for any purpose other than those identified above without first obtaining your consent, unless otherwise required or permitted by law.

5. Consent

In accordance with PIPEDA, we rely on your express or implied consent to collect, use, and disclose your personal information, except where otherwise permitted by law (for example, where collection without consent is authorized for legal, security, or law enforcement purposes).

When you submit a contact form on our Site, you are providing express consent to the collection and use of your name, email address, phone number, and message for the purpose of responding to your inquiry. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting our Privacy Officer at the details listed in Section 13. Please note that withdrawal of consent may affect our ability to provide certain services or respond to your inquiries.

6. How We Process Contact Form Submissions

When you submit a contact form on the Site, your submission is processed as follows:

1. The form data (name, email address, phone number, and message) is transmitted securely via our server-side form processing script.
2. The submission is delivered to our designated internal email address for review and response by an authorized team member.
3. Your information is used solely to respond to your inquiry and, where applicable, to follow up in connection with services you have requested or expressed interest in.
4. Form submissions may be stored temporarily in server logs or email systems for operational and security purposes.

We take reasonable precautions to ensure that form submissions are handled securely and that access to this information is limited to authorized personnel who need it to fulfil the identified purposes.

7. Third-Party Services and Disclosures

We may engage third-party service providers to assist in operating our Site and delivering our services. These third parties may have access to your personal information only to the extent necessary to perform their functions, and they are required to protect your information in a manner consistent with our privacy practices and applicable law.

The following third-party services may be used on or in connection with our Site:

7.1 Google Fonts

Our Site may load fonts from Google Fonts, a service provided by Google LLC. When your browser loads a page that uses Google Fonts, your browser may make a request to Google’s servers, which may result in your IP address being transmitted to Google. Google Fonts is used solely for visual presentation purposes. For information on Google’s data practices, please refer to Google’s Privacy Policy.

7.2 Tailwind CSS CDN

Our Site may load the Tailwind CSS framework from a content delivery network (CDN). Loading resources from a CDN may result in your IP address being transmitted to the CDN provider’s servers. This is a technical necessity for delivering the Site’s stylesheet. No personal information beyond your IP address is transmitted in connection with loading CDN resources.

7.3 Web Hosting and Infrastructure

Our Site is hosted on servers provided by a third-party web hosting provider. Your data, including contact form submissions, may be stored on or transmitted through servers operated by our hosting provider. We select hosting providers who maintain appropriate security standards.

7.4 Disclosure Required by Law

We may disclose your personal information to government authorities, law enforcement agencies, or other third parties where required by applicable Canadian law, court order, or other legal obligation, or where we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

We do not sell, rent, trade, or otherwise share your personal information with third parties for their own marketing purposes.

8. International Data Transfers

Some of our third-party service providers (including, potentially, Google LLC and CDN providers) are located outside of Canada. As a result, your personal information may be transferred to, stored in, or processed in countries other than Canada, including the United States. These countries may have privacy laws that differ from those in Canada and may not provide the same level of protection.

In accordance with PIPEDA, when we transfer personal information to third-party service providers in other jurisdictions, we take steps to ensure that those providers offer a comparable level of protection for your personal information. This may include entering into contractual agreements requiring the third party to handle your information in accordance with applicable Canadian privacy law.

By using our Site and providing your personal information, you acknowledge and consent to the potential transfer of your information to countries outside of Canada as described in this section.

9. Data Retention

We retain personal information only for as long as is necessary to fulfil the purposes for which it was collected, or as required or permitted by applicable law. Specifically:

• Contact form submissions (name, email, phone number, message) are retained for a period of up to two (2) years from the date of submission, or until the matter to which they relate has been fully resolved, whichever is longer, unless a longer retention period is required by law.
• Server logs and technical data are typically retained for a period of up to twelve (12) months, after which they are deleted or anonymized.
• Email correspondence related to inquiries submitted through our contact form is retained in accordance with our standard email retention practices, generally up to three (3) years, unless a longer period is required for legal or regulatory purposes.

Once personal information is no longer required for the identified purposes, we will securely destroy, delete, or anonymize it in a manner appropriate to the sensitivity of the information and the format in which it is stored.

10. Data Security

We are committed to protecting your personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification. We use security safeguards appropriate to the sensitivity of the information, including:

• SSL/TLS encryption: Our Site uses Secure Sockets Layer (SSL) / Transport Layer Security (TLS) encryption to protect data transmitted between your browser and our servers.
• Access controls: Access to personal information is restricted to authorized personnel who have a legitimate need to access such information in order to perform their duties.
• Secure server infrastructure: We rely on reputable hosting providers who maintain physical and electronic security measures to protect server infrastructure.
• Employee awareness: Our team members who handle personal information are made aware of the importance of maintaining the confidentiality and security of personal data.
• Regular review: We periodically review our security practices and update them as necessary to reflect changes in technology and risk.

While we take all reasonable precautions to protect your personal information, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security, and we encourage you to exercise caution when transmitting personal information online.

In the event of a privacy breach that poses a real risk of significant harm to individuals, we will notify affected individuals and the Office of the Privacy Commissioner of Canada (OPC) as required under PIPEDA’s breach of security safeguards provisions.

11. Your Rights Under Canadian Privacy Law

As an individual whose personal information is held by kabini, you have the following rights under PIPEDA and applicable Canadian privacy law:

11.1 Right of Access

You have the right to request access to the personal information we hold about you, subject to certain exceptions permitted by law. Upon receiving a written access request, we will respond within thirty (30) days, as required by PIPEDA. If an extension is necessary, we will notify you of the reason and the length of the extension.

11.2 Right to Correction

If you believe that the personal information we hold about you is inaccurate, incomplete, or out of date, you have the right to request that we correct or update it. We will make the correction and, where appropriate, transmit the corrected information to any third parties who have received the inaccurate information.

11.3 Right to Withdrawal of Consent

You may withdraw your consent to the collection, use, or disclosure of your personal information at any time, subject to legal or contractual restrictions and reasonable notice. Please be aware that withdrawing consent may affect our ability to continue providing services to you or responding to your inquiry.

11.4 Right to Lodge a Complaint

If you believe that we have not handled your personal information in accordance with PIPEDA or this Privacy Policy, you have the right to challenge our compliance by contacting our Privacy Officer (see Section 13). If you are not satisfied with our response, you may escalate your complaint to the Office of the Privacy Commissioner of Canada (OPC):

• Website: www.priv.gc.ca
• Toll-free: 1-800-282-1376
• Address: 30 Victoria Street, Gatineau, Quebec K1A 1H3

11.5 Data Portability

Where technically feasible and required by applicable law, you may request that we provide you with a copy of your personal information in a structured, commonly used, and machine-readable format. Please contact our Privacy Officer to make such a request.

11.6 Right to Deletion

You may request that we delete or destroy personal information that we hold about you. We will honour such requests to the extent permitted by applicable law and subject to any legal obligations we may have to retain certain information. Where we cannot fully delete your information, we will inform you of the reasons.

To exercise any of the above rights, please contact our Privacy Officer using the information provided in Section 13. We may need to verify your identity before processing your request.

12. Children’s Privacy

Our Site and services are not directed to children under the age of fourteen (14), and we do not knowingly collect personal information from children under this age. If you are a parent or guardian and you believe that your child has provided us with personal information without your consent, please contact our Privacy Officer immediately so that we can take appropriate steps to identify and delete such information.

We encourage parents and guardians to supervise their children’s online activities and to help enforce our Privacy Policy by instructing their children never to provide personal information on any website without their permission.

13. Contact Our Privacy Officer

For any questions, concerns, access requests, or complaints regarding this Privacy Policy or our handling of your personal information, please contact our designated Privacy Officer:

• Company: kabini
• Operating as: kabini
• Email: [email protected]
• Phone: +1 506 270 8715
• Address: Canada
• Website: kabini.info

We will acknowledge your inquiry within five (5) business days and aim to provide a substantive response within thirty (30) days of receiving your request, as required by PIPEDA. If additional time is required, we will notify you of the delay, the reason for it, and a revised timeline.

14. Links to Third-Party Websites

Our Site may contain links to third-party websites that are not operated by us. This Privacy Policy applies only to our Site and does not extend to any external websites or services. We encourage you to review the privacy policies of any third-party websites you visit, as we have no control over and assume no responsibility for their content, privacy practices, or policies.

15. Changes to This Privacy Policy

We may update or revise this Privacy Policy from time to time to reflect changes in our practices, applicable law, or for other operational, legal, or regulatory reasons. When we make material changes to this Privacy Policy, we will:

• Update the “Last Updated” date at the top of this Privacy Policy;
• Post the revised Privacy Policy on this page at kabini.info;
• Where required by applicable law or where we deem it appropriate, provide additional notice through other means (for example, via email notification to individuals who have submitted contact forms, or by posting a notice on the homepage of our Site).

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information. Your continued use of our Site after any changes to this Privacy Policy are posted constitutes your acknowledgment and acceptance of the updated policy, to the extent permitted by applicable law.

16. Accountability and Openness

We are accountable for the personal information under our control and have designated a Privacy Officer who is responsible for our compliance with this Privacy Policy and applicable Canadian privacy legislation. Our privacy practices are available to any individual upon request, and we are committed to being transparent about how we handle personal information.

We train our personnel who handle personal information on the requirements of applicable privacy laws and our internal privacy practices. We also implement contractual and other measures to ensure that personal information transferred to third-party service providers receives comparable protection.

17. Governing Law and Jurisdiction

This Privacy Policy is governed by and construed in accordance with the laws of Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA), S.C. 2000, c. 5, as amended, and any applicable provincial privacy legislation. Any disputes arising in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Canada.

If you are located in a Canadian province that has substantially similar privacy legislation (such as British Columbia, Alberta, or Quebec), additional provincial protections may apply to you. We are committed to compliance with all applicable federal and provincial privacy requirements.

This Privacy Policy was last reviewed and updated on June 1, 2025. If you have any questions about this Privacy Policy or our privacy practices, please do not hesitate to contact our Privacy Officer at [email protected].